This Privacy Policy explains how Autnhive Corporation (“Autnhive,” “we,” “us,” or “our”) collects, uses, discloses, and protects personal data when you visit our website, create an account, use our Services, or otherwise interact with us. It is designed to meet the requirements of the EU General Data Protection Regulation (Regulation (EU) 2016/679) and the UK GDPR (together, “GDPR”), and the California Consumer Privacy Act as amended by the California Privacy Rights Act (Cal. Civ. Code § 1798.100 et seq.) (“CCPA”).
1. Introduction
Autnhive Corporation (“Autnhive,” “we,” “us,” or “our”) provides AI security and compliance products, including SAMI, together with our corporate website and related online services (collectively, the “Services”). This Privacy Policy explains how we collect, use, disclose, and protect personal data when you visit our website, create an account, use our Services, or otherwise interact with us.
This Policy is designed to meet the requirements of the EU General Data Protection Regulation (Regulation (EU) 2016/679) and the UK GDPR (together, “GDPR”), and the California Consumer Privacy Act as amended by the California Privacy Rights Act (Cal. Civ. Code § 1798.100 et seq.) (“CCPA”). Where this Policy grants rights or protections beyond what a particular law requires, we intend those protections to apply to all visitors, regardless of location, unless stated otherwise.
2. Scope
This Policy applies to personal data processed through our public website and marketing activities. It does not govern personal data that Autnhive processes on behalf of customers as a data processor/service provider within the Autnhive platforms; that processing is governed by the applicable Data Processing Agreement (DPA) executed with each customer.
3. Who We Are
For the purposes of GDPR, Autnhive Corporation is the data controller of personal data collected through this website. For the purposes of CCPA, Autnhive is a “business” as defined in Cal. Civ. Code § 1798.140.
- Data Protection Officer: info@autnhive.com
- Registered Address: 2275 Upper Middle Rd E, Oakville, ON L6H 0C3, Canada.
4. Categories of Personal Data We Collect
We collect personal data directly from you, automatically through our use of the website, and from third parties. The categories below are consistent with the CCPA categories in Cal. Civ. Code § 1798.140(v).
- Identifiers: Name, work email, company name, phone number, IP address, account username.
- Commercial information: Products/services considered, subscription.
- Internet/network activity: Browsing behaviour on our site, pages visited, referring URL, clickstream data, device and browser type, cookie identifiers.
- Geolocation data: Approximate location inferred from IP address.
- Professional/employment information: Employer, job function, industry, seniority level (collected via forms, demo requests, or LinkedIn lead-gen integrations).
- Inferences: Interests and preferences inferred from engagement with content, for marketing personalization.
- Audio/electronic records: Recordings of sales calls or webinars where you have been notified and, where required, consented.
We do not knowingly collect sensitive personal data (as defined under GDPR Art. 9 or CCPA § 1798.140(ae)) through the website. Please do not submit sensitive personal data through contact forms, support tickets, or chat unless specifically requested.
5. Use of Artificial Intelligence
Some of our products use artificial intelligence to analyze security data and generate recommendations. Unless otherwise agreed with our customers, data submitted through customer environments is processed solely to provide the requested services and is not used to train publicly available AI models.
6. How We Collect Personal Data
- Directly from you: When you fill out a contact us or Book PoV form, register for an account, subscribe to a newsletter, apply for a job, or correspond with our sales or support teams.
- Automatically: Through cookies, pixels, server logs, and similar tracking technologies when you browse the website.
- From third parties: Business partners, resellers, marketing platforms (e.g., LinkedIn Campaign Manager, Google Ads), data enrichment providers, and publicly available sources.
7. Purposes of Processing and GDPR Legal Bases
Under GDPR, we rely on the following legal bases (Art. 6(1)) for each purpose of processing:
| Purpose |
Legal Basis |
| Operating and securing the website; fraud and abuse prevention |
Legitimate interests (Art. 6(1)(f)) |
| Responding to inquiries, providing demos, account provisioning |
Performance of a contract / pre-contractual steps (Art. 6(1)(b)) |
| Sending marketing communications |
Consent (Art. 6(1)(a)), or legitimate interests for existing B2B customers where permitted by local law, with an opt-out on every communication |
| Analytics and site personalization (non-essential cookies) |
Consent (Art. 6(1)(a)), obtained via cookie banner |
| Complying with legal, tax, and regulatory obligations |
Legal obligation (Art. 6(1)(c)) |
| Establishing, exercising, or defending legal claims |
Legitimate interests (Art. 6(1)(f)) |
You may withdraw consent at any time where processing is based on consent, without affecting the lawfulness of processing carried out before withdrawal. To withdraw consent to marketing, use the unsubscribe link in any email or contact us using the details in Section 12.
8. How We Share Personal Data
We do not sell personal data in the traditional sense of exchanging it for money.
We disclose personal data to the following categories of recipients, each bound by contractual confidentiality and data protection obligations:
- Service providers and processors: Cloud hosting, CRM, email delivery, customer support, and analytics vendors acting on our instructions.
- Professional advisors: Legal, accounting, and audit firms, where necessary.
- Corporate transactions: An acquirer or successor in the event of a merger, acquisition, financing, or sale of assets.
- Regulators and authorities: Where required by law, court order, or to protect Autnhive's rights, property, or safety, or that of others.
- With your direction or consent: For example, where you ask us to share information with a named business partner.
Sub-processors
Autnhive engages a limited set of sub-processors to operate the website and marketing stack (for example, cloud infrastructure, email delivery, and analytics providers). An up-to-date list of website sub-processors is available on request from the Data Protection Officer and is reviewed at least annually.
Third-Party Websites and Links
Our website may contain links to third-party sites, including integrations, partner pages, or content embedded from platforms such as LinkedIn or YouTube. This Policy does not apply to those third parties, and we encourage you to review their privacy policies before providing personal data to them.
International Data Transfers
Autnhive may transfer personal data outside the European Economic Area, the UK, or your home jurisdiction to countries that may not have equivalent data protection laws, including for hosting and support functions. Where we do so, we rely on recognized transfer mechanisms, including the European Commission's Standard Contractual Clauses, the UK International Data Transfer Addendum, or adequacy decisions, as applicable. A copy of the relevant safeguard can be requested from the Data Protection Officer.
9. Cookies and Tracking Technologies
We use cookies, web beacons, and similar technologies for the following purposes:
- Strictly necessary: Session management, load balancing, security cannot be disabled and do not require consent.
- Functional: Remembering preferences such as language or region.
- Analytics: Understanding site usage to improve content and performance (e.g., aggregated traffic analytics).
- Advertising/marketing: Measuring campaign effectiveness and delivering relevant ads across platforms; may involve sharing identifiers with ad-tech partners.
On your first visit, a cookie banner allows you to accept or reject non-essential cookies and to manage preferences by category, consistent with GDPR consent requirements. You may also control cookies through your browser settings. Because rejecting certain cookies may affect site functionality, essential cookies cannot be disabled through the banner.
For more information about the cookies we use and how to manage your preferences, please see our Cookie Policy.
10. Your California Privacy Rights (CCPA/CPRA)
If you are a California resident, you have the following rights, subject to certain exceptions:
- Right to know/access: The categories and specific pieces of personal information we have collected, the sources, the purposes, and the categories of third parties with whom it is disclosed.
- Right to delete: Request deletion of personal information we have collected from you, subject to legal exceptions.
- Right to correct: Request correction of inaccurate personal information.
- Right to opt out of sale/sharing: Opt out of the “sale” or “sharing” (as CCPA defines those terms, including for cross-context behavioral advertising) of your personal information.
- Right to limit use of sensitive personal information: Where applicable.
- Right to non-discrimination: We will not discriminate against you for exercising any CCPA right.
To exercise these rights, submit a request through the contact details, or use the “Do Not Sell or Share My Personal Information” link in the website footer. We will verify your identity before processing a request and will respond within the timeframes required by the CCPA (generally 45 days, extendable once by an additional 45 days with notice).
You may designate an authorized agent to submit a request on your behalf, subject to verification. We do not sell or share the personal information of consumers we know to be under 16 years of age without affirmative authorization.
11. Your GDPR Rights
If you are located in the EEA or UK, you have the following rights under GDPR, subject to certain exceptions:
- Right of access (Art. 15) : Obtain confirmation of and access to your personal data.
- Right to rectification (Art. 16) : Correct inaccurate or incomplete data.
- Right to erasure (Art. 17) : Request deletion in certain circumstances.
- Right to restrict processing (Art. 18).
- Right to data portability (Art. 20) : Receive your data in a structured, machine-readable format.
- Right to object (Art. 21) : Including to processing for direct marketing at any time.
- Rights related to automated decision-making and profiling (Art. 22), where applicable.
- Right to withdraw consent at any time, without affecting prior lawful processing.
- Right to lodge a complaint with a supervisory authority : In the EU, your local Data Protection Authority; in the UK, the Information Commissioner's Office (ICO).
To exercise any of these rights, contact the Data Protection Officer using the details in Section 15. We will respond within one month, extendable by two further months for complex requests, in accordance with Art. 12 GDPR.
12. Rights for Other U.S. State Residents
If you are a resident of Virginia, Colorado, Connecticut, Utah, or another U.S. state with a comprehensive privacy law, you may have rights similar to those described in Section 9, including the right to access, correct, delete, and port your personal data, and to opt out of targeted advertising, the sale of personal data, or profiling in furtherance of decisions that produce legal or similarly significant effects. You may exercise these rights using the contact details in Section 13. If we deny a request, some state laws give you the right to appeal; instructions will be provided in our response.
13. Data Breach Notification
In the event of a personal data breach that poses a risk to your rights and freedoms, Autnhive will notify affected individuals and relevant regulators without undue delay, and in line with applicable legal timelines including the 72-hour notification requirement to supervisory authorities under GDPR Art. 33, where applicable.
14. Data Retention and Security
We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including to satisfy legal, accounting, or reporting requirements. Website form submissions and marketing contact data are generally retained for the duration of the business relationship plus 7 years thereafter, unless a longer period is required by law or you request deletion sooner.
We implement technical and organizational security measures appropriate to the risk, consistent with our ISO 27001, GDPR, CCPA aligned information security and privacy management system, including encryption, access controls, monitoring, and other appropriate administrative, technical, and organizational safeguards. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.
15. Children's Privacy
Our website and Services are directed at business professionals and are not intended for individuals under the age of 16. We do not knowingly collect personal data from children. If we become aware that we have inadvertently collected data from a child, we will take steps to delete it.
16. Changes to This Policy
You should review this Privacy Policy on a routine basis as Autnhive reserves the right to change this Privacy Policy, or any portion thereof, an updated version of our Privacy Policy will be posted to our website.
17. Contact Us
For any questions about this Policy, or to exercise your privacy rights, please contact:
Data Protection Officer
2275 Upper Middle Rd E, Oakville
ON L6H 0C3, Canada.
info@autnhive.com
Version: 1.1
Date: 30 Jul 2026